Archive email outlook 2016 mac
You won't be able to move folders but can move all the messages in a folder at once.Ĭheck the box next to all the messages you want to archive.ĭrag them to the folder in the navigation pane labeled Personal Archive. If you want to archive multiple messages at one time, and no archive or retention policies are in place, use Outlook Web App to move the messages from your primary mailbox to the archive. Archive and retention policies are set by your IT or Microsoft 365 administrator.
ARCHIVE EMAIL OUTLOOK 2016 MAC FOR MAC
See Retention and archive policies in Outlook Web App for instructions. Although you can move individual messages from Outlook for Mac to your archive mailbox one by one (you cant move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies. Although admins set policies for the entire organization, you can override the policies to suit your needs. Archive policies control how long messages are left in an email folder before they're moved to an archive retention policies control how long your messages will be saved. Here are the steps that you can follow to manually back up Mac Outlook by exporting items to an archive file - OLM: Step 1. In Outlook Mac 2016 or other Outlook versions, Outlook email messages, contacts, calendar, and other items can be exported to OLM archive files.
pst file that you want to import and then click on the OK. Manually Back up Outlook Emails on Mac to OLM Archive File. In the Archive dialog box, select the Archive this folder and all subfolders option, and then select a folder to archive. In Outlook 2010 and Outlook 2013, click File > Cleanup Tool > Archive. After this, you can see the Open Outlook Data File dialog box. In Outlook 2016, go to the File tab, and click Tools > Clean up old items. Under File, go to Open & Export and click on the Open Outlook Data File.
Best practices for moving your mail to the archiveĪlthough you can move individual messages from Outlook for Mac to your archive mailbox one by one (you can't move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies.Īrchive and retention policies are set by your IT or Microsoft 365 administrator. If yes, then follow the following steps to get back your archived emails in Outlook: On your system, go to File. Talk to your IT or Microsoft 365 admin about co-locating them. If your primary mailbox is in on Exchange Server, for example, and your archive account is in Exchange Online in Microsoft 365, you won't be able to use your online archive. Note: In order for your archive mailbox to work with Outlook for Mac both your archive and primary mailboxes must be either on an Exchange Server (on-premises) or on Exchange Online in Microsoft 365 (cloud).